Sponsored session topics confirmed
Oct
15
9:00am 9:00am

Sponsored session topics confirmed

If you are sponsoring one or more sessions, you will need to submit the following information to shallom@namescon.com on or before this date.

  • Session Name
  • Brief description
  • Confirmed date, time, and location
  • Speaker Name
  • Speaker Bio
  • Speaker headshot
  • Social media preferred links and hashtags (if any)
  • A/V requirements
    • please specify if your presentation will include audio, video, and/or slides
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Collection of ad materials
Nov
30
9:00am 9:00am

Collection of ad materials

For those sponsors who have purchased advertising pages in the NamesCon Conference Guide, please submit your ad artwork to our design team at josli@namescon.com.

Full Page Ad Specs:

  • Trim (document) size: 5.5" x 8.5"                                                                    
  • Bleed size: 5.75” x 8.75”
  • Live area: 5" x 8"
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Booth materials advance shipped to Logistics Partner
Jan
18
9:00am 9:00am

Booth materials advance shipped to Logistics Partner

TBC ON PARTNER CONTRACT CONFIRMATION

This deadline is TBD for now, but will be confirmed closer to the date. 

SHIPPING INFO:

Shipping of booth materials, including all signage, rental furniture and marketing materials, must be marked with the appropriate labels and sent to Xpert Expo Services. You have the option of advance shipping to Xpert’s warehouse, or, alternatively, sending direct to Tropicana hotel for arrival on January 20th.

Please refer to the Exhibitor Kit sent by Xpert for more details.

 

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Promotional materials delivered to Tropicana
Jan
23
to Jan 25

Promotional materials delivered to Tropicana

CAN WE DO BAG STUFFING OFF SITE THIS YEAR?? TBC

 

You are responsible for producing bag inserts, room drops and all other promotional materials (such as inserts or swag for conference bags, prizes, room drop items) unless explicitly agreed upon otherwise with NamesCon producers. 

Please coordinate your courier or freight delivery for arrival between January 23-26th, as we cannot guarantee placement of promotional materials if they arrive at the Tropicana after this date.

SHIP TO:

Tropicana Las Vegas

Attn: Shallom Johnson / NamesCon                                                    

Hotel Guest January 26-Feb 2 3801                                                                                        

Las Vegas Boulevard South

Las Vegas, NV, 89109

Don't forget to email shallom@namescon.com with your tracking number and shipment info, after booking your courier or freight.

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Direct delivery of booth materials to Xpert
Jan
26
9:00am 9:00am

Direct delivery of booth materials to Xpert

Shipping of booth materials, including all signage, rental furniture and marketing materials, must be marked with the appropriate labels and sent to Xpert Expo Services.

If you choose not to send your materials in advance for storage in Xpert's warehouse, you will need to send them direct to Tropicana hotel for arrival on January 26th.

Please refer to the Exhibitor Kit sent by Xpert for more details.

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Right of first refusal on renewals
Jun
30
9:00am 9:00am

Right of first refusal on renewals

By this date, all returning sponsors should have confirmed their repeating sponsorships with Terri Potratz at terri@namescon.com.

After March 31st, all remaining sponsors will forfeit their right of first refusal, and their sponsorships will be released from hold and available for others to buy. 

 

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